Human Resources Specialist

 

Purpose Statement

The job of Human Resources Specialist is done for the purpose/s of providing support to the delivery of human resource services with specific responsibility for providing information to employees regarding policies, regulations, and negotiated language; addressing a variety of issues and providing general support; and assisting in ensuring that personnel functions conform to all applicable regulatory requirements.

 

This job reports to the Superintendent.

 

Position Category Confidential

 

FLSA Status Non-exempt

 

Essential Functions

• Administer and maintain workers compensation and unemployment claims and files for acting as a liaison with appropriate agencies and attorneys.
• Administer a wide variety of personnel policies and programs (e.g. processing applications, verifying employment, contracts, compensation schedule, etc.) for conforming to district policies, relevant laws, contracts, and agreements.
• Communicate with a wide variety of stakeholders (e.g. other employees, departments, administrators, applicants, the public, etc.) for providing information and assistance concerning employment, recruitment, personnel records, labor relations, and related legal requirements.
• Organizes and supports labor negotiations including salary and benefits comparisons.
• Coordinate activities in the employment process (e.g. applications processing, screening criteria preparation, in-process new employees, test administration, interviews scheduled, etc.) for meeting district staffing requirements while complying with established guidelines.
• Develop a wide variety of written materials (e.g. forms, outlines of procedures, etc.) for documenting activities, providing written reference, and conveying information.
• Maintain a wide variety of documents, files and records (e.g. labor contracts, vacancy listings, posting for hire, applicant tracking via various online platforms, substitute teacher rosters and files, etc.) for providing accurate information in compliance with established guidelines.
• Monitor a variety of processes (e.g. application, eligibility, etc.) for ensuring efficient processing of applicants and employees while adhering to legal and administrative requirements.
• Participate in meetings that involve a range of issues (e.g. personnel actions, regulatory requirements, actions involving outside agencies, inter-department needs, etc.) for developing recommendations and supporting other staff.
• Process documents, files, and records for disseminating information to appropriate parties.
• Provide oral and written verification of employment for other agencies for ensuring legal requirements for loans, employment, and licensure are met.
• Research a wide variety of information (e.g. employee dates of employment, required certifications for substitute teachers, etc.) for ensuring compliance with District, state, and federal policies and regulations, securing general information for planning, and responding to requests.
• Respond to inquiries from a wide variety of stakeholders (e.g. employees, administrators, vendors, etc.) for resolving problems, providing information, and referring inquiries to appropriate personnel, identifying relevant issues, and recommending or implementing a remediation plan.
• Serve as a liaison to committees and organizations on behalf of the Superintendent for conveying and gathering information required for district operations.

 

Other Functions

• Performs other related duties as assigned for ensuring the efficient and effective functioning of the work unit.

 

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

 

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include planning and managing projects; preparing and maintaining accurate records; operating standard office equipment; and utilizing pertinent software applications.

 

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.  Specific knowledge-based competencies required to satisfactorily perform the functions of the job include personnel practices applied within a school district environment; interpreting contract language; and codes, 

regulations and laws related to the job functions.

 

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires 

independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include maintaining confidentiality; establishing and maintaining effective working relationships; communicating with diverse groups; working with detailed information and frequent interruptions; and adapting to changing priorities.

 

Responsibility

Responsibilities include working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

 

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, 

 

crouching, and/or crawling and significant fine finger dexterity. Generally, the job requires 90% sitting, 5% walking, and 5% standing.  This job is performed in a generally clean and healthy environment.

 

Experience: Job related experience with increasing levels of responsibility is desired.

 

Education: High school diploma or equivalent. Specific training in Human Resources is preferred

 

 

Clearances

Criminal Background Clearance